PowerPoint Presentations

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General Guidelines for Successful PowerPoint Presentations
Components of the presentation
Title
Introduction/Overview
Body
Conclusion
References
Speaker contact information
Formatting Fonts
Use a font style that is simple (for example, Arial or Verdana) and large enough to be seen by those at the back of the room
Use at least a 36-point font for headings
Use at least 24-point font for body text
Ensure that the size of the fonts used (for headings, body text, etc.) is consistent throughout the presentation
Don’t use ALL CAPS, italics or underline text – these types of formatting can be difficult to read and understand once projected on a screen
To make text stand out and draw your audience’s attention to it, make it bold, or change its colour
Use a dark font on a light background (best for printing)
Use a white or light font on a dark background (best for dark rooms)
Remember that too many colours can overwhelm the eye
Very simple backgrounds are best
Stick with a single background for the entire presentation
Images and Graphics
Place graphics on the left with text on the right
With a heading, a graphic can be centred
Select high-quality graphics and illustrations
Ensure that every image being used serves a purpose
Clip art is not desirable
Animated graphics can be distracting to your audience, unless they illustrate your point
Use bar graphs and pie charts instead of tables of data, when possible. If you are using tables of data, make sure that the figures are large enough to be read by your audience.
Ensure that you attribute each graphic on the same slide on which it appears (The font can be a small font, but must be visible)
Dazzle your audience with information, not with graphics
Animations
If you animate your presentation so that your points appear gradually, ensure that you use the same transition throughout
Animations with noise or other audio should be used sparingly
Content Text
Keep text to a minimum. Let images and graphics illustrate and dramatize your points
Ensure a consistency of syntax on each slide. For example, use the same text throughout your presentation.
Use more slides, list only the key points and add details verbally
Avoid abbreviations, unless you are sure everyone in the audience knows what they mean
Don’t forget to spell-check your content
Remember that most people have about a 15-minute attention span. If you have a long presentation, add in some interactive elements every 10 – 15 minutes, so you do not lose your audience.
Bullets
Keep the number of bullets per slide under five
Keep the number of words to fewer than seven per bullet
Don’t use punctuation at the end of bullets
Capitalize only the first word in a bullet unless a word is a proper noun
Communicate one thought per bullet
Use no more than two levels of bullets per slide
Left-justify all bullets
The Ontario Public Health Convention (2014). General Guidelines for Successful PowerPoint Presentations. Retrieved from http://www.tophc.ca/Pages/Presenters.aspx
Components of the presentation
Title
Introduction/Overview
Body
Conclusion
References
Speaker contact information
Formatting Fonts
Use a font style that is simple (for example, Arial or Verdana) and large enough to be seen by those at the back of the room
Use at least a 36-point font for headings
Use at least 24-point font for body text
Ensure that the size of the fonts used (for headings, body text, etc.) is consistent throughout the presentation
Don’t use ALL CAPS, italics or underline text – these types of formatting can be difficult to read and understand once projected on a screen
To make text stand out and draw your audience’s attention to it, make it bold, or change its colour
Use a dark font on a light background (best for printing)
Use a white or light font on a dark background (best for dark rooms)
Remember that too many colours can overwhelm the eye
Very simple backgrounds are best
Stick with a single background for the entire presentation
Images and Graphics
Place graphics on the left with text on the right
With a heading, a graphic can be centred
Select high-quality graphics and illustrations
Ensure that every image being used serves a purpose
Clip art is not desirable
Animated graphics can be distracting to your audience, unless they illustrate your point
Use bar graphs and pie charts instead of tables of data, when possible. If you are using tables of data, make sure that the figures are large enough to be read by your audience.
Ensure that you attribute each graphic on the same slide on which it appears (The font can be a small font, but must be visible)
Dazzle your audience with information, not with graphics
Animations
If you animate your presentation so that your points appear gradually, ensure that you use the same transition throughout
Animations with noise or other audio should be used sparingly
Content Text
Keep text to a minimum. Let images and graphics illustrate and dramatize your points
Ensure a consistency of syntax on each slide. For example, use the same text throughout your presentation.
Use more slides, list only the key points and add details verbally
Avoid abbreviations, unless you are sure everyone in the audience knows what they mean
Don’t forget to spell-check your content
Remember that most people have about a 15-minute attention span. If you have a long presentation, add in some interactive elements every 10 – 15 minutes, so you do not lose your audience.
Bullets
Keep the number of bullets per slide under five
Keep the number of words to fewer than seven per bullet
Don’t use punctuation at the end of bullets
Capitalize only the first word in a bullet unless a word is a proper noun
Communicate one thought per bullet
Use no more than two levels of bullets per slide
Left-justify all bullets
The Ontario Public Health Convention (2014). General Guidelines for Successful PowerPoint Presentations. Retrieved from http://www.tophc.ca/Pages/Presenters.aspx

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