Excel Project 2 – MS Excel

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Excel Project 2 – MS Excel
(Spring 2021)
Note: Microsoft Office 365, the online version, is not appropriate for the course. But anyone who has
an Office 365 subscription has access to a fully functioning downloadable version of Office 2013 or
2016 If you do not have an Office 365 subscription you may download the 2016 or 2019 version of
Microsoft Office Professional Plus or Microsoft Office Home & Business from OntheHub. (See the
Course Resources link.)
If you are using a Chromebook, the only Excel product available from the Google Play Store is not a
full version of Excel and cannot be used to complete the steps in our Excel projects (it is missing
about 30% of the normal Excel functions). The Chromebook will not allow you to download the full
Excel from UMGC 365
If you are using a Chromebook, you can complete the Excel Projects using the online Virtual Lab
option. In LEO, under Content, Virtual Lab Access, you’ll find instructions for accessing the virtual lab.
Use the project description below to complete this activity (all the details are included in this document). For a
review of the complete rubric used in grading this exercise, click on the Assignments tab, then on the title
“Excel Project 2.” Click on Show Rubrics if the rubric is not already displayed.
Summary
Create a Microsoft Excel workbook with four worksheets that provides extensive use of Excel capabilities
including charting, and written analysis and recommendations in support of a business enterprise.
A large rental car company has two metropolitan locations, one at the airport and another centrally located in
downtown. It has been operating since 2018 and each location summarizes its car rental revenue
quarterly. Both locations rent four classes of cars: economy, premium, hybrid, SUV. Rental revenue is
maintained separately for the four classes of rental vehicles.
The data for this case resides in the file 2021rentalcars.txt and can be downloaded by clicking on the
Assignments tab, then on the data file name. It is a text file (with the file type .txt).
Do not create your own data. You must use the data provided and only the data provided.
Default Formatting. All labels, text, and numbers will be Arial 10, There will be $ and comma and
decimal point variations for numeric data, but Arial 10 will be the default font and font size.
Tutorials
Note: Tutorials that address activities used in this project have been assigned in Week 1, 2 and 3.
Step
Requirement
Comments
1
Open Excel and save a blank workbook with the following
name:
a. “Student’s LastNameFirstNameInitial Name Excel Project 2”
Example: SmithJaneP Excel Project 2.
b. Set Page Layout Orientation to Landscape.
Use Print Preview to
review how the first
worksheet would
print.
2
Change the name of the worksheet to Analysis by.
3
In the Analysis by worksheet:
a. Beginning in Row 1, enter the four labels in column
A (one label per row) in the following order: Name:,
Class/Section:, Project:, Date Due:
b. Place a blank row between each label. Please note
the colon : after each label.
c. Align the labels to the right side in the cells.
It may be necessary to adjust the column width so the four labels are
clearly visible within Column A (not extending into Column B).
Format for column A:
• Arial 10 point
• Normal font
• Right-align all
four labels in the
cells
Step
Requirement
Comments
4
In the Analysis by worksheet with all entries in column C:
a. Enter the appropriate values for your Name (in cell C1),
Class and Section (cell C3), Project (cell C5), and Date
(cell C7) across from the appropriate label in column A.
b. Use the formatting in the Comments column (to the right).
It may be necessary to adjust the column width so the four labels
are clearly visible within Column C (not extending into Column D).
Format for column C:
• Arial 10 point
• Bold
• Left-align all four
values in the
cells
5
a. Create new worksheets:
Data, Initial Analysis, and Profit Analysis
Upon completion, there should be Analysis by as well
as the three newly created worksheets.
b. Delete any other worksheets.
Note: The three new worksheets might not have Arial 10 point as
the default type so it may be necessary to change the font and
point to Arial 10 for the new worksheets.
6
If necessary, reorder the four worksheets so they are in the following
order: Analysis by, Data, Initial Analysis, Profit Analysis.
7
After clicking on the blank cell A1 (to select it) in the Data
worksheet, import the text file 2021rentalcars.txt into the Data
worksheet. In Excel 2019/365 this is done via the Data tab, Get &
Transform Data: Click ‘From Text/CSV’ and follow the prompts. If you
are using an earlier version of Excel, you can find additional
instructions under Additional Tutorials for Excel 2013/2016, Importing
a Text File into Excel (Excel 2016 or earlier). The data should begin
in Column A. Row 1 should contain the labels for each Column.
It will be necessary to change Revenue data to Currency format ($
and comma (thousands separators) with NO decimal points, and to
change NumCars data to number format, with NO decimal points,
but with the comma (thousands separator). Note: in the Currency
format there is NO space between the $ and the first numeric
character that follows the $.
Though the intent is to import the text file into the Data worksheet,
sometimes when text data is imported into a worksheet, a new
worksheet is created. If this happens, delete the blank Data
worksheet. Then change the name of the new worksheet with the
imported data as “Data”. Make sure worksheets are in the correct
order per Item 6.
Format:
all data (field names,
data text, and data
numbers)
• Arial 10 point
• Normal font
The field names should
be in the top row of the
worksheet with the
data directly under it in
rows. This action may
not be necessary as
this is part
of the Excel table
creation process. The
data should begin in
column A.
Step
Requirement
Comments
8
In the Data worksheet:
a. Create an Excel table with the recently imported
data(Office 2019/365 may have automatically created an
Excel Table when you imported the data). .
b. Pick a style with the styles group to format the table
(choose a style that shows banded rows, i.e., rows that
alternate between 2 colors).
c. The style should highlight the field names in the first row.
d. Ensure NO blank cells are part of the specified data range.
e. Ensure the table has headers.
f. Ensure that Header Row and Banded Rows are selected in
the Table Style Options Group Box, but do NOT select a
Total row.
Some adjustment may
be necessary to
column widths to
ensure all field names
and all data are
readable (not truncated
or obscured).
9
In the Data worksheet:
a. Sort the entire table by Year (ascending)
b. There should be one row for titles and sixty-four rows of data.
c. There should be no column or data truncation.
10
Copy the contents of the Data worksheet to both the Initial Analysis
and Profit Analysis worksheets, with cell A1 as upper left-hand
corner in for both worksheets.
a. The two worksheet Excel tables should meet the formatting
requirements of the Data worksheet specified in step 7 above.
b. There should be no column or data truncation.
c. Each of the destinations should have an Excel table.
d. Adjust column widths to avoid title and data truncation as
necessary.
Intentionally blank to the bottom of this page.
Step
Requirement
Comments
11
In the Initial Analysis worksheet, using the Excel table just copied
there:
a. Create a Pivot Table using all 2018 and 2019 data.
b. Locate the top edge of the Pivot Table at the top edge of
Row 1 and the left edge a few columns to the right of the
data.
c. Display the total revenue for all four types (CarClass) of
vehicles in four columns. (Put CarClass in the columns area
of the PivotTable fields)
d. Display the total revenue for both Airport and Downtown
locations in two rows. (Put Location in the rows area of the
PivotTable fields). In the Pivot Table Fields set-up, DO NOT
put a check in the box for Quarter.
e. Row and column calculations (sum) are required so that the
total revenue for EACH location and the total revenue for
EACH CarClass are visible in the pivot table. There must be
a grand total that represents the sum of ALL revenue.
f. Ensure that the formatting is as listed in the Comments
column.
g. Left align both locations and Grand Total below them and
right align four car classes and Grand Total to the right of
the four car classes in the pivot table.
h. Final step: Adjust column widths, if necessary, to eliminate
title and data truncation of the pivot table.
Format (for pivot table
label, text, data as
appropriate):
• Currency (leading
dollar sign) with no
space between the $
and the first number
• No decimal places
• Arial 10 point
• Normal font
• No title or data
truncation in the
pivot table.
• Right-align the five
column labels.
• Left-align the three
row labels (Airport,
Downtown, Grand
Total)
12
In the Initial Analysis worksheet, using the pivot table:
a. Create a column or bar type of chart that shows the total
revenue for each of the four vehicle types at each location.
b. Add a title that reflects the information presented by the chart.
c. The upper left corner of the chart should be one or two rows
below the above referenced pivot table and left-aligned with
the pivot table.
d. The chart should clearly indicate location and type of car.
The chart should allow a
viewer to determine
approximate revenue
totals for each vehicle
total revenue at each
location.
The chart should have
no more than 8 bars or
columns.
For the two questions that follow, present your answers in the Initial Analysis worksheet in a very
readable format. These answers should be placed on the worksheet one or two rows below and left
aligned with the chart. Do not let the answers be “split” over more than one page. You can type your
answer in one cell, then highlighting and selecting several rows and columns, selecting merge cells and
selecting Wrap Text. Do NOT widen the columns as this will adversely impact the appearance of the pivot
tables above. You will want to change the text from Center to Left justification. Play with this a bit. If you
simply type your answer on a single line, that will also be ok. Be sure the entire answer can be read
without the reader having to change any formatting, scroll horizontally, or view the results in the cell
contents box. Use Currency (leading dollar sign) with no space between the $ and the first number
format for dollar figures.
Step
Requirement
Comments
13
Question 1: Based on the pivot table above, which location for 2018
and 2019 combined produced the greater revenue? How much
revenue was it?
a. Label your response Question 1.
b. Answer this question in 1 or 2 sentences.
Use the following text
format:
• Arial 10 point
• Normal/Black
• Left-align text in the
cell
14
Question 2. Based on the pivot table above, which combination of
location and car class for 2018 and 2019 combined produced the
most revenue? How much revenue was it?
a. Label your response Question 2.
b. Answer this question in 1 to 2 sentences.
Use the following text
format:
• Arial 10 point
• Normal/Black
• Left-align text in the
cell
15
In the Profit Analysis worksheet:
a. In Row 1 and in the column to the immediate right of
NumCars label, add the following labels in the following order:
Expenses, Profit, ProfitperCar
(three labels, each at the top of a column)
b. If necessary, adjust column widths to eliminate truncation.
c. The Excel table should be extended three columns to the right after
adding these three new columns.
Use the following text
format:
• Arial 10 point
• Normal/Black
• Left-align text in the
cell
16
In the Profit Analysis worksheet:
a. In Row 1, two columns to the right of the Profit per Car label
add the label: Hybrid Expense per Car.
b. In Row 2, in the same column as Hybrid Expenses add the
label Non-Hybrid Expense per Car.
DO NOT adjust column widths for these two labels. The blank
column to the left of these two labels will prevent these two labels
from becoming a right extension of the Excel table.
Use the following text
format:
• Arial 10 point
• Bold
• Left-align text in the
cell
17
In the Profit Analysis worksheet:
In the next totally visible cell (no content bleed over from label) in Row
1 add 100 for Hybrid Expense per Car in Row 1 and in Row 2 add 50
for Non-Hybrid Expense per Car. The absolute cell addresses of these
two numeric values will be used to calculate Expenses in the Excel
table for each row.
Format:
• Currency (leading
dollar sign) with no
space between the $
and the first number
• No decimal places
• Arial 10 point
• • Normal font
Step
Requirement
Comments
18
In the Profit Analysis worksheet:
Expenses costs include maintenance, cleaning, and administrative
expenses associated for a car rental. The Expenses for one rental
transaction will be determined from the values specified in the
worksheet. DO NOT enter the values in this column on a cell by cell
basis.
a. In the first cell directly under the Expenses label, calculate the
total Expenses that corresponds to the number of cars rented
IN THAT ROW (NumCars) using an “IF” statement as part of
the formula to determine the value of Expenses for one
vehicle.
b. First, use the “IF” statement to determine the single vehicle
Expenses (by comparing the values in the “CarClass”
column) and second, edit the cell contents to multiply it by the
NumCars so that the Expenses value represents the total
Expenses costs for the Number of Cars (NumCars) rented
that row. Expenses = NumCars * Expense per Car
c. Use the absolute cell address for the numerical Expenses
value for ONE vehicle which should then be multiplied by the
number of cars in each row.
d. Adjust column width as needed to eliminate truncation after
format adjustments.
Note: the use of absolute cell addresses allows those Expenses
values to be changed and then by recalculation, update the entire
Excel table. It can be helpful to double-check a hybrid and a non
hybrid row with a calculator for calculation accuracy.
Format:
• Currency (leading
dollar sign) with no
space between the $
and the first number.
• No decimal places
• Arial 10 point
• Normal font
19
In the Profit Analysis Worksheet:
a. In the first cell directly under the Profit label, calculate total
profit by subtracting Expenses from revenue (should be a
positive number). (Revenue – Expenses). Then repeat the
formula for each row below.
b. In the first cell directly under the ProfitperCar label, divide
Profit by NumCars (Profit/Numcars). Then repeat the formula
for each row below.
c. Adjust column widths as needed to eliminate truncation after
formatting.
Verifying the accuracy of a few cells calculation with a calculator can
be helpful.
Format:
• Currency (leading
dollar sign) with no
space between the $
and the first digit.
• No decimal places
for Profit and two
decimal places for
ProfitperCar data
• Arial 10 point
• Normal font
Step
Requirement
Comments
20
In the Profit Analysis worksheet:
a. Create a Pivot Table using all 2018 and 2019 data.
b. Locate the top edge of the Pivot Table in Row 4 and left
aligned with the left edge of the Hybrid Expenses label.
c. Display the total profit for all four types (CarClass) of vehicles
in four columns. (Put CarClass in the columns area of the
PivotTable fields).
d. Display the total profit for both Airport and Downtown locations
in two rows. (Put Location in the rows area of the PivotTable
fields).
e. Row and column calculations (sum) are required so that the
total profit for EACH location and the total profit for each
CarClass are visible in the pivot table. There must be a grand
total that represents the sum of all profit. In the Pivot Tables
Fields set-up, DO NOT put a check in the box for Quarters.
f. Format required listed in the Comments column.
g. Left align both locations and Grand Total below and right align
four car classes and the Grand Total to the right of the four car
classes in the pivot table.
h. Final step: Adjust columns widths, if necessary, to eliminate
title and data truncation of the pivot table.
Row and column calculations (sum) are required so that the total profit
for EACH location and the total profit for EACH carclass are visible in
the pivot table. There must be a grand total (sum) that represents the
sum of ALL profit.
e. Position the upper left corner of the Pivot Table in the same
column as the Hybrid Expense per Car label begins and two rows
below it.
f. Use format as defined in the Comments.
Locate the top edge of the Pivot Table in Row 4 and left aligned with
the Hybrid Expenses label.
Format (for pivot table
labels, text, data as
appropriate):
• Currency (leading
dollar sign) with no
space between the
$ and the first
number.
• No decimal places
• Arial 10 point
• Normal font
21
In the Profit Analysis worksheet:
a. Create a Pivot Table using all the 2018 and 2019 data.
b. Position the upper left corner to left align with the pivot table
above and two rows below the pivot table above.
c. Display the average profit for all four types (carclass) of
vehicles in four columns. (Put CarClass in the columns area
of the PivotTable fields).
d. Display the average profit for both Airport and Downtown
locations in two rows. (Put Location in the rows area of the
PivotTable fields).
e. Row and column calculations (average) are required so that
the average profit for EACH location and the average profit for
EACH CarClass are visible in the pivot table. There must be a
composite average (average) that represents the average of
all profit values. In the Pivot Tables Fields set-up, DO NOT put
a check in the box for Quarters.
f. Format required listed in the Comments column.
g. Left align both locations and Grand total below and right
align four car classes and the Grand Total to the right of the
four car classes in the pivot table.
h. Final step: Adjust column widths, if necessary, to eliminate
title and data truncation in BOTH pivot tables.
Please note: This pivot table displays average NOT total.
Format (for pivot table
labels, text, data as
appropriate):
• Currency (leading
dollar sign) with no
space between the $
and the first number.
• No decimal places
• Arial 10 point
• Right-align pivot
table column labels
• Normal font
For the questions below, in the Profit Analysis worksheet, present your answers in a very readable
format left-aligned with and one or two rows beneath the lower pivot table. You can type your answer
in one cell, then highlight and select several rows and columns, selecting merge cells and selecting
Wrap Text. Do NOT widen the columns as this will adversely impact the appearance of the worksheet
items above. You will want to change the text from Center to Left justification. Play with this a bit. If
you simply type your answer on a single line in that will also be ok. But be sure the entire answer can
be read without the reader having to change any formatting. Reading the answer in the cell
editor is NOT acceptable, the answer must be visible in the worksheet itself. Use Currency
(leading dollar sign) with no space between the $ and the first number format for dollar figures.
22
Question 1: Based on the upper pivot table, which of the two
locations produces the greater profit (include the profit figure)
and which vehicle class of the four produces the least profit
(include the profit figure)?
Label your response Question 1. Answer this question in 2 to 3
sentences one or two rows below and left-aligned with the lower
pivot table.
Format:
• Arial 10 point
• Normal/Black
• Left-align text in the
cell
23
Question 2: Based on the lower pivot table, which
combination of location and carclass is MOST profitable and
which combination is least profitable ?
Label your response Question 2. Answer this question in 2 to 3
sentences in a new row left-aligned with the Question 1 response
and one or two rows beneath it.
Format:
• Arial 10 point
• Normal/Black
• Left-align text in the
cell

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